iDOCS: Module Features Information

Definitive & Exhaustive Solutions For Every Speciality

Use the section headlines to toggle and view complete information on each module available on the robust and reliable iDOCS Medical Practice Management System.

Medical Billing

Supports multiple databases.
Supports multiple companies within each database
Supports multiple service locations.
Supports up to 9999 doctors per entity.
Supports up to 999 user defined financial classes.
Allows access to account information by patient, guarantor or next of kin name as well as patient, guarantor, ticket, claim or social security number.
Advanced search allows access to account information by patient date of birth, phone number and alias.
Allows automatic split billing (professional and technical) between two companies on patients associated with an outside service provider.
Allows demand statement and collection letter printing from within patient inquiry.
Allows insurance re-filing from within patient inquiry.
Allows cycle billing and monthly billing.
Allows financial class to control statement printing and account aging.
Allows insurance profile of primary insurance to automatically establish the financial class.
Allows open item or balance forward processing.
Provides insurance claim tracking (includes the number of days between filing and payment).
Automatically generates inquiry insurance forms on past due claims.
Allows electronic insurance claims submission and electronic remittance advice
Allows user defined statement formats.
Allows different statement formats for each financial class.
Allows tracking of charges, payments, and adjustments by service location, insurance carrier, financial class and by a doctor.
User definable analysis reports (includes current year verses prior year ability).
Complete database definitions for use with System i Query Report Writer are included.
Maintains complete insurance filing history.
Automatic re-filing of secondary insurance with the ability to override during payment entry.
Allows insurance payments to automatically be checked for allowable discrepancies at the time of payment posting.
Supports insurance effective and expiration dates.
Allows unlimited free text comments.
Allows unlimited free text patient and guarantor notes.
Interacts with other members of the iDOCS software family.
Pop-up windows provide user assistance and data retrieval.
All future enhancements are provided free with an optional support agreement.

Front Office Registration

Supports an unlimited number of schedules.
Allows the user to assign the time intervals for each schedule.
Allows grouping of schedules.
Allows the user to assign the amount of time to be used for each reason code with an override available for each doctor.
Allows the amount of time to be overridden during scheduling.
Allows scheduling more than one appointment at any given time.
Allows the printing of canceled appointments.
Allows the printing of super bills for a selected date range.
Allows printing of super bills on demand.
Allows printing of appointment slips on demand.
Allows the user to search for next available time.
Allows the user to search all schedules for appointments for a selected patient.
Provides a 6-month calendar display with the ability to page forward or backward at 3 month intervals.
Allows blocking out up to 3 time spans per doctor each day.
Allows generation of charge transactions from scheduling log.
Interacts with other members of the iDOCS software family.
Pop up windows provide user assistance and data retrieval.
All future enhancements provided free with optional support agreement.

Leter Service/Pre-Collect

Allows up to 999 letter service classifications.
Allows grouping of multiple financial classes for letter service processing.
User-defined collection letters via DTM1® or Microsoft Office.
Automated telephone list processing.
Automatic collector assignment by account number, patient name, attending physician or financial class.
Produces a series of up to 3 letters per letter service classification.
User defined intervals between each letters.
Automatic write off of bad debt accounts.
Allows user defined fast path codes for commonly used comments.
Automatic generation of demand statements/letters based on user defined contact codes.
Special handling of repeat slow pay accounts.
Interacts with other members of the iDOCS software family.
Pop up windows provide user assistance and data retrieval.
All future enhancements provided free with optional support agreement.

*1DTM is a trademark of Inventive Designers

Accounts Payable

Supports up to 99 different companies.
Provides the ability to track manual and voided checks in addition to the computer written checks.
Provides the ability to track refund checks written from the accounts receivable module.
Supports user defined term codes
Produces 1099’s.
Provides cash requirement by due dates.
Calculates due dates based on term code.
Provides a check approval list before printing checks.
Provides a dynamic vendor name search and retrieval.
Provides a dynamic “remit to” name search and retrieval.
Supports cash or accrual base accounting.
Provides an online display of checks issued to any selected vendor.
Provides an online display of paid invoices for any selected vendor.
Provides an online display of open invoices for any selected vendor.
Provides the online display of the general ledger expense distribution.
Allows suspending payment to any selected vendor.
Allows checks to be written from multiple bank accounts.
Allows database search and retrieval by check number.
Allows database search and retrieval by invoice number.
Print or display year-to-date activity for any given vendor.
Interacts with other members of the iDOCS software family.
Pop up windows provides user assistance and data retrieval.
All future enhancements provided free with an optional support agreement.

General Ledger

Supports up to 99 different sets of books.
Supports up to 99 companies per each set of books.
Supports up to 99 divisions per company.
Allows budgeting for each month.
Allows financial reports to be custom designed by the user via online report writer.
Allows a detail account analysis to be printed or displayed online for any selected accounting period.
Allows posting activity to future periods.
Provides bank reconciliation for each individual bank account.
Maintains current and prior year information.
Allows financial reports to be printed at any time.
Allows prior financial reports to be reprinted.
Allows automatic posting of reoccurring journal entries.
Allows a detail activity report to be produced on year-to-date journals upon request.
Interacts with other members of the iDOCS software family.
Pop up windows provides user assistance and data retrieval.
All future enhancements provided free with an optional support agreement

Payroll

Supports up to 99 different companies.
Supports up to 999 deductions.
Allows grouping of employees by department
Allows 3 types of voluntary deductions (fixed amount, percentage and declining balance).
Allows for pre-tax deductions on all selected earnings.
Provides ability to override wage and deduction information for each payroll.
Retains complete information for each payroll processed.
Allows direct deposit of employee paychecks and company taxes, including quarterly.
Employee inquiry allows display of current or prior year’s information for each payroll. Inquiry can be on detailed checks or summarized by month, quarter and year.
Employee inquiry allows display of current or prior year information for each payroll or summarized by month, quarter and year.
Calculates and displays check information (voluntary deductions, taxes, and net pay) during data entry.
Automatically selects employees for next payroll based on pay cycles.
Provides quarterly reports for unemployment and FICA.
Supports weekly, bi-weekly, semi-monthly and monthly pay periods.
Allows additional compensation to be added to any check.
Allows taxes on bonus payments to be calculated at a different rate than regular pay.
Allows payroll to be processed for the new year with the prior year remaining open.
Tax tables can be maintained by the user without requiring program modifications.
Interacts with other members of the iDOCS software family.
Pop up windows provides user assistance and data retrieval.
All future enhancements provided free with an optional support agreement.

Job Scheduler/Application Driver

Allows the user to schedule jobs to process based on: a specified time, a specified day of the week, a specified day of the month, based upon an established run schedule, specified date, specified frequency.
Allows scheduled jobs to bypass processing on holidays.
Displays scheduled jobs in sequence by runtime or job name.
Allows the user to hold scheduled jobs from execution.
Allows the user to temporarily bypass scheduled jobs.
Maintains a log of completed jobs and abnormal terminations.
Allows electronic transmission of job logs to Arkansas Data Services’s support line.
Allows conditional processing based on the completion status of previous jobs.
Pop up windows provides user assistance and data retrieval.
All future enhancements provided free with an optional support agreement.